Your CRM. Your compliance department. Your AI team.
scout. is the compliance-led CRM for education recruitment, with an AI team built in. Here's everything that runs inside it.
The Single Central Record, always current.
This is what scout. was built around, not what got bolted on afterwards. Every candidate's DBS, SCR, barred-list and Right to Work status is tracked continuously, gaps are flagged before they become a finding, and your audit trail is exportable in minutes, not days.
- DBS tracking with renewal chasers sent before expiry
- Barred-list and Right to Work checks logged per candidate
- STeER readiness alongside your existing compliance workflow
- Full audit trail, exportable on demand for a school or an inspector
A full CRM, built compliance-first.
Candidates, clients, bookings and placements all live in scout., so there's no separate CRM to keep in sync with a compliance tracker bolted on the side. Your consultants work from one screen, and compliance runs underneath it, not beside it.
- Candidates, clients, bookings and placements in one place
- A daily morning brief with the priorities that actually matter
- The Resourcer sources and ranks candidates from CV-Library and your own pool
- Full visibility across every desk, not just compliance
Six specialists. You decide how much they do on their own.
The Compliance Officer, the Resourcer, the Chaser, the Account Manager, the Writer and the BD Rep each do one job, all night, every night. You set the autonomy level per specialist: Suggest, Confirm or Auto. Safeguarding-critical actions always need your sign-off.
- The Compliance Officer leads: DBS, SCR, barred-list, Right to Work, STeER
- The Resourcer and Chaser run on Auto or Confirm, surfacing work for review
- The Writer and BD Rep draft for your approval, nothing sends on its own
- An emergency stop is always one click away
Timesheets in, invoices out, without the Friday chase.
Candidates and schools each get their own portal. Timesheets are submitted, chased automatically if missing, and approved inside the same system that runs your compliance, not in a separate spreadsheet nobody remembers to update.
- Missing timesheets flagged and chased automatically
- Candidate and school portals for visibility without a phone call
- Approvals feed straight through to invoicing
- One record per placement, not three separate ones
The six specialists, at a glance
One monthly fee. No NI, no annual leave, no sick days. And every one of them checks with you before anything leaves the building.
Every specialist runs at a level you set: Suggest drafts for you, Confirm asks first, Auto acts and logs everything.
The Compliance Officer
Tracks DBS, the SCR, barred-list, Right to Work and STeER across every candidate; flags gaps before Ofsted does.
Confirmasks you first on anything that matters
The Resourcer
Finds and ranks candidates against every live brief, around the clock.
Autoacts and logs everything for review
The Chaser
Follows up every candidate who's gone quiet, warm but persistent, so nothing goes cold.
Confirmasks you first on anything that matters
The Account Manager
Keeps schools updated on candidate progress and chases feedback so clients never go dark.
Confirmasks you first on anything that matters
The Writer
Drafts job adverts, JDs, outreach and client emails in your agency's voice.
Suggestdrafts for you, you decide
The BD Rep
Identifies and warms up new schools so your pipeline never dries up.
Suggestdrafts for you, you decide
How scout. compares to the alternatives.
vs. Generic AI tools (ChatGPT, Claude, Copilot)
Generic AI tools have no knowledge of DBS, SCR, barred-list requirements, Ofsted standards, or the STeER framework. scout. is built specifically for UK education supply agency compliance.
vs. ATS compliance modules
ATS compliance modules are bolted on after the fact and still need someone to operate them. scout. was built around the Single Central Record from day one, and we set it up for you.
vs. Hiring a compliance person
A compliance hire costs £25,000–£35,000 a year, plus employer NI and benefits. scout. costs a fixed monthly fee less than a single placement, and works around the clock.
vs. Spreadsheets
Spreadsheets do not send chase emails, do not flag expiries automatically, and do not maintain an Ofsted-ready audit trail. scout. does all three.
Ready to grow without growing headcount?
If it's manual, repetitive, or slipping through the cracks, scout. can handle it.
Book a 20-minute call. We'll show you exactly which parts apply to your desk and have you live within the week.
Book a free call