Your CRM. Your compliance department. Your AI team.
scout. is the compliance-led CRM for education supply agencies, with an AI team built in. Here's what it does for your desk.
The Single Central Record, always current.
This is what scout. was built around, not what got bolted on afterwards. Every candidate's DBS, SCR, barred-list and Right to Work status is tracked continuously, gaps are flagged before they become a finding, and your audit trail is exportable in minutes, not days.
- DBS tracking with renewal chasers sent before expiry
- Barred-list and Right to Work checks logged per candidate
- No one gets booked into a school with a barred-list or Right to Work gap
- Full audit trail, exportable on demand for a school or an inspector
A full CRM, built compliance-first.
Candidates, clients, bookings and placements all live in scout., so there's no separate CRM to keep in sync with a compliance tracker bolted on the side. Your consultants work from one screen, and compliance runs underneath it, not beside it.
- Candidates, clients, bookings and placements in one place
- A daily morning brief with the priorities that actually matter
- Cover requests matched to your own people, who are free, compliant and right for the school
- Full visibility across every desk, not just compliance
Four specialists. You decide how much they do on their own.
The Compliance Officer, the Bookings Coordinator, the Candidate Manager and the Recruitment Administrator each do one job, all night, every night, alongside your consultants. You set the autonomy level per specialist: Suggest, Confirm or Auto. Safeguarding-critical actions always need your sign-off.
- The Compliance Officer leads: DBS, SCR, barred-list and Right to Work
- The Bookings Coordinator matches cover and the Candidate Manager keeps candidates moving, so your consultants get their time back for schools and candidates
- The Recruitment Administrator formats CVs and drafts emails for your approval, nothing sends on its own
- An emergency stop is always one click away
Timesheets in, invoices out, without the Friday chase.
Schools and trusts get their own login, and so do your candidates. Schools see who's coming and approve timesheets without ringing you. Candidates look after their own availability and documents. It all sits in the same system that runs your compliance, not in a spreadsheet nobody remembers to update.
- Schools see who's coming and approve timesheets themselves
- Candidates update availability and upload documents from their phone
- Missing timesheets chased for you
- Approved timesheets become invoices
Cover filled early, margin you can see.
Cover requests are matched to people who are free and compliant, with offers out before your phone round starts. And you can see what every booking earns, so a capped rate never comes as a surprise.
- Cover requests matched to people who are free and compliant, offers out before the phone round
- Margin visible on every booking
- A rate breakdown trusts can audit against the STeER cap
The four specialists, at a glance
Four specialists working alongside your consultants. Every one of them checks with you before anything leaves the building.
Every specialist runs at a level you set: Suggest drafts for you, Confirm handles the routine and asks you when it's unsure, Auto acts and logs everything.
The Compliance Officer
Tracks DBS, the SCR, barred-list and Right to Work across every candidate, and flags gaps before Ofsted does.
Confirmhandles the routine, asks you when it's unsure
The Bookings Coordinator
Matches every cover request to your own people who are free, compliant and right for the school, makes the booking and tells the school who's coming. Never books anyone with a barred-list or Right to Work gap.
Autoacts and logs everything for review
The Candidate Manager
Keeps every candidate engaged and moving: follows up anyone who's gone quiet and chases missing documents and availability, warm but persistent.
Confirmhandles the routine, asks you when it's unsure
The Recruitment Administrator
Formats CVs into your branded template for schools and drafts candidate and school emails in your agency's voice, for your approval.
Suggestdrafts for you, you decide
How scout. compares to the alternatives.
vs. Generic AI tools (ChatGPT, Claude, Copilot)
Generic AI tools have no knowledge of DBS, SCR, barred-list requirements, Ofsted standards, or the STeER framework. scout. is built specifically for UK education supply agency compliance.
vs. ATS compliance modules
ATS compliance modules are bolted on after the fact and still need someone to operate them. scout. was built around the Single Central Record from day one, and we set it up for you.
vs. A dedicated compliance role
Many agencies keep a compliance lead, and that's still the right call for judgement and relationships. scout. takes the tracking and chasing off their desk, so they can spend their time on the decisions that need a person.
vs. Spreadsheets
Spreadsheets do not send chase emails, do not flag expiries automatically, and do not maintain an Ofsted-ready audit trail. scout. does all three.
Ready to give your consultants their mornings back?
If it's manual, repetitive, or slipping through the cracks, scout. can handle it.
Book a 20-minute call. We'll show you exactly which parts apply to your desk and have you live within the week.
Book a free call