This is the compliance department half of scout.
Single Central Record maintained automatically. DBS renewals tracked. Barred list checks logged. The other half is a full CRM, the compliance-led system for education recruitment that runs candidates, clients and bookings right alongside it.
Where supply agencies get caught out
Education compliance is more demanding than any other sector. These are the gaps that put agencies at risk.
SCR maintained automatically
Ofsted can walk in any day. SCOUT keeps your Single Central Record current without anyone touching a spreadsheet. DBS, TRA prohibition checks, QTS verification, overseas criminal records and Right to Work are all tracked and flagged before they lapse.
DBS renewals chased for you
Enhanced DBS certificates go stale and supply teachers get pulled from bookings. SCOUT tracks every certificate across your candidate pool, sends renewal chasers 60 days out, and logs receipt against the record automatically.
Barred list and TRA checks logged
Every supply teacher must be checked against the DBS barred list and TRA prohibition register before placement. SCOUT runs these checks, records the outcome, and surfaces any flags before a booking is confirmed.
Right to Work expiry tracked
Visa expiry dates slip through the cracks when you are managing dozens of supply teachers at once. SCOUT monitors every Right to Work document and alerts your team before a candidate becomes unplaceable.
Ready for a squeezed-margin framework
STeER (Supply Teachers and Education Recruitment, framework RM6376) caps agency fees for schools buying through it, and it's mandated for academy trusts from September 2026. When your mark-up is capped, you can't carry a manual back office. scout. keeps your compliance inspection-ready and your admin lean enough to stay profitable at capped rates.
Ofsted-ready at any moment
When an Ofsted inspector asks to see your SCR, you need it complete and current. SCOUT gives you a live compliance view across every active supply teacher so there are no gaps to explain away.
How SCOUT works for supply agencies
SCOUT runs overnight inside your agency. Your consultants arrive to compliance that is already done.
- SCR updated automatically as documents are received and verified
- DBS renewal chasers sent 60 days before expiry, logged on receipt
- TRA prohibition register and DBS barred list checks recorded per candidate
- Right to Work expiry dates monitored across your full supply pool
- Compliance kept inspection-ready as STeER (RM6376) becomes mandatory for trusts
- Morning brief surfaces every gap before your consultants start booking
Ready to be Ofsted-ready, always?
Stop managing supply compliance on spreadsheets.
Book a 20-minute call. We will show you exactly how SCOUT maintains your SCR, tracks your DBS renewals, and keeps your supply agency compliant without the admin overhead.
Book a 20-minute call