The compliance-led CRM
with an AI team built in.
scout. runs your education desk end to end: candidates, bookings, placements, timesheets, and every DBS, SCR and Right to Work check, tracked and chased overnight by four AI specialists. Your consultants arrive to work already done, and nothing sends without your approval.
scout. prepares. You approve. Every time.
Same morning. Very different desk.
Without scout.
- ✕The 6am phone round to find cover
- ✕Chasing DBS renewals and missing documents by hand
- ✕Schools ringing to ask who is coming
- ✕The Friday timesheet chase
- +Cover already booked with people who are free and compliant
- +Renewals chased before they expire
- +Schools see who is coming in their own login
- +Timesheets approved and ready to invoice
Your CRM. Your compliance department. Your back-office team.
A supply desk needs a system to run it on, compliance that holds up, and hands for the admin. scout. is all three in one place.
The CRM
Candidates, clients, bookings, placements and timesheets in one system of record. Built for education supply, not adapted to it.
The compliance department
DBS, the SCR, barred-list checks and Right to Work, tracked per candidate and chased before anyone has to ask. Inspection-ready at any moment.
The AI team
Four specialists working alongside your consultants: compliance, bookings, candidate management and admin. You set how much each one does on its own.
From the 6am call to the invoice, handled.
One system runs the whole booking, from the first cover request to the final invoice. Here's what that means for your desk.
Cover filled early
Cover requests go to your own free, compliant people before anyone reaches for the phone.
Schools stop ringing you
Schools and trusts get their own login. They request cover, see who's coming and approve timesheets without a call to your desk.
Candidates run themselves
Your people manage their own availability and documents from their phone, so you're not chasing either.
No safeguarding gaps
Nobody gets booked into a school with a barred-list or Right to Work gap. Your Single Central Record is ready when a school or inspector asks.
Margin you can see
See what every booking earns, so STeER fee caps never catch you out.
Invoices that add up
Invoices follow approved timesheets, and Agency Workers Regulations week-12 rights are flagged before they cost you.
Meet the specialists running your desk overnight.
Every scout. specialist does one job brilliantly, all night, every night, and reports to you each morning.
The Compliance OfficerLead
Tracks DBS, the SCR, barred-list and Right to Work across every candidate, and flags gaps before Ofsted does.
Frees up: hours of compliance chasing
Four specialists working alongside your consultants. Every one of them checks with you before anything leaves the building.
scout. doesn't replace your consultants. It replaces the admin and compliance grind that stops them billing.
You set how much each specialist does on its own.
Every specialist works at the level you choose. Safeguarding-critical actions always need your sign-off. You're the manager; scout. is the team.
Everything your specialists draft waits here for your say-so.
The Candidate Manager sends routine follow-ups on its own and asks you first on anything that matters.
Whatever the level, safeguarding-critical actions always need your sign-off.
Your team arrives to work
that's already done.
While your consultants sleep, scout. tracks compliance, chases candidates and prepares your approval queue.
Built for UK education supply agencies
Start every day with work already done.
Every morning scout. delivers a prioritised brief: gaps caught overnight, renewals flagged, approvals queued. Your consultants open their laptop and act, not audit.
Your Single Central Record, always complete.
Missing documents are chased and gaps flagged before your next Ofsted visit. Your audit trail is always inspection-ready.
Compliance isn't a feature here. It's the architecture.
Most systems treat compliance as a module you configure. scout. was built around the Single Central Record, so every candidate, booking and placement carries its compliance status with it. Gaps are flagged and chased before Ofsted, or a school, ever asks.
See how scout. handles complianceFee caps are here.
Is your back office lean enough?
Since September 2026, academy trusts have been mandated to buy supply through STeER (RM6376), with agency mark-up capped. Agencies that can't cut back-office cost are feeling it first.
Read the STeER readiness guideLive in days, not a quarter. Nothing technical falls on your team.
We set scout. up for you: your candidates, clients, bookings, placements and compliance in one place. Your consultants keep working the way they always have. No IT project, no weekend cut-over, no learning curve on day one.
scout. prepares. You approve. Every time.
Candidates, clients, bookings, placements & compliance
One system of record, configured for your desk before you go live.
Your consultants
Keep working the way they always have. Nothing new to learn on day one.
IT project
None. We configure scout. for you, remotely, end to end.
Weekend cut-over
None. No disruption to live bookings or placements.
Your first month
What changes in your first month.
What your desk looks like once scout. is running.
What a slow back-office
actually costs you.
Most agencies do not track these numbers, but they add up fast. Typical sector figures, not scout. results.
One SCR gap found at inspection is enough for a school to move to another agency. That's a typical annual placement relationship gone over a single finding.
12 hours of compliance and back-office admin per week, per consultant. At a fully-loaded cost of £48/hr, that is £30,000 a year not billing.
Cover requests land early and the calls start before the working day does. With matching and offers done overnight, your consultants start the day with bookings, not a phone round.
Why scout., not another CRM?
The alternatives
- ✕Pipeline-first CRMs with compliance bolted on as a module
- ✕AI features that draft, but don't actually do the work
- ✕Compliance trackers with no CRM behind them
- ✕Manual chasing that depends on someone remembering
- +The compliance-led CRM with an AI team built in
- +Works alongside your team, around the clock
- +Safeguarding-critical actions always confirmed by you
- +Live in days, we handle the setup
- +Runs overnight, zero disruption to your team
Frequently asked
questions.
Most CRMs are built around a sales pipeline, with compliance as a module and AI as an add-on. scout. is built the other way round: the compliance record is the core of the system, the CRM runs on top of it, and four AI specialists do the tracking, follow-up and admin overnight. For education supply, where compliance is the business, that order matters.
Live in days, not months. We handle the full setup, configuration and testing. Your team doesn't need to do anything technical.
scout. is your system of record: candidates, clients, bookings, placements and compliance in one place. We set it up for you and your team keeps working the way they do. Nothing technical falls on you.
Your Single Central Record, DBS, barred-list and Right to Work records kept current and chased, cover requests matched to your own people, timesheets chased and turned into invoices, and a daily morning brief with your top priorities. Anything sensitive checks with you first, and your Ofsted audit trail is always up to date.
Yes. Schools and academy trusts get their own login to request cover, see who's coming and approve timesheets, so they stop ringing your desk to ask. Your candidates get their own app too, for availability, offers and documents.
No. scout. runs overnight in the background. Your team arrives each morning to work that's already done. Nothing changes for them day to day.
No. scout. takes the admin and compliance grind off your desk so they can spend their time with schools and candidates, the work that actually builds the business.
Fixed monthly fee, less than a single placement. We don't publish pricing publicly because we tailor it to your agency size and desk type. Book a call and we'll give you a number in the first 10 minutes.
Yes. scout. is built for UK agencies and operates within UK GDPR requirements. Every action is logged with a timestamp. Data stays within UK/EU infrastructure. A full Data Processing Agreement is available on request.
Many agencies run both. A compliance lead is still the right person for judgement calls and for talking to schools and inspectors. scout. handles the day-to-day tracking and chasing around them, so nothing depends on someone remembering to check a spreadsheet. If you don't have a compliance lead yet, scout. gives you a system that keeps you inspection-ready while you decide.
STeER (Supply Teachers and Education Recruitment, framework RM6376) is a DfE procurement framework with agency fee caps, not a compliance standard, so there's nothing to "build in". What matters is that scout. keeps your compliance inspection-ready and your back office lean enough to operate profitably at STeER's capped rates. Since September 2026 it's been mandated for academy trusts under the Academy Trust Handbook.
STeER caps agency mark-up, so knowing your margin on every booking matters. scout. shows what each booking earns, which makes a fee-cap conversation with a trust much easier. It's a tool for your back office, not a view on whether your agency qualifies for the framework.
Yes. scout. supports managed-service setups where the trust deals with one supplier. We'll show you on a call.
Yes. scout. maintains a full audit trail at all times. If Ofsted arrives, your Single Central Record and compliance documentation are always current and exportable.
No. scout. is the system of record: candidates, clients, bookings, placements and compliance all in one place. It works just as well for agencies coming from spreadsheets as agencies coming from another CRM.
Ready to give your
consultants their mornings back?
Book a 20-minute call. We'll show you what scout. does for your agency and get you live in days.
Book a callNo commitment. 20 minutes. Live in days.