The compliance-led CRM
with an AI team built in.
scout. runs your education desk end to end: candidates, bookings, placements, timesheets, and every DBS, SCR and Right to Work check, tracked and chased overnight by six AI specialists. Your consultants arrive to work already done, and nothing sends without your approval.
scout. prepares. You approve. Every time.
Your CRM. Your compliance department. Your back-office team.
Running a supply desk has always needed three things: a system to run it on, someone keeping compliance watertight, and hands for the admin. Until now that meant an ATS, a spreadsheet and a hire. scout. is all three in one place.
The CRM
Candidates, clients, bookings, placements and timesheets in one system of record. Built for education supply, not adapted to it.
The compliance department
DBS, the SCR, barred-list checks and Right to Work, tracked per candidate and chased before anyone has to ask. Inspection-ready at any moment.
The AI team
Six specialists working overnight: sourcing, chasing, writing, client updates and business development. You set how much each one does on its own.
Meet the specialists running your desk overnight.
Every scout. specialist does one job brilliantly, all night, every night, and reports to you each morning.
The Compliance OfficerLead
Tracks DBS, the SCR, barred-list, Right to Work and STeER across every candidate; flags gaps before Ofsted does.
Frees up: a £25k–£35k compliance hire
Six specialists. One monthly fee. No NI, no annual leave, no sick days. And every one of them checks with you before anything leaves the building.
scout. doesn't replace your consultants. It replaces the admin and compliance grind that stops them billing.
You set how much each specialist does on its own.
Every specialist works at the level you choose. Safeguarding-critical actions always need your sign-off. You're the manager; scout. is the team.
Every specialist, and exactly how much rope it's given.
The Chaser sends routine follow-ups on its own and asks you first on anything that matters.
Whatever the level, safeguarding-critical actions always need your sign-off.
Start every day with work already done.
Every morning scout. delivers a prioritised brief. Compliance gaps caught overnight, DBS renewals flagged, and your approval queue ready. Your consultants open their laptop and act, not audit.
Your Single Central Record, always complete.
scout. monitors every educator in your pipeline. Missing documents are chased automatically. SCR gaps are flagged before your next Ofsted visit. Your audit trail is always inspection-ready.
Built for UK education supply agencies
Your team arrives to work
that's already done.
While your consultants sleep, SCOUT is tracking compliance, chasing candidates, flagging gaps, and preparing your approval queue. Every single night.
Compliance isn't a feature here. It's the architecture.
Education supply carries the toughest compliance burden in recruitment, and most systems treat it as a module you configure. scout. was built around the Single Central Record, so every candidate, booking and placement carries its compliance status with it. Gaps get flagged and chased overnight, before Ofsted, or a school, ever asks.
See how scout. handles complianceLive in days, not a quarter. Nothing technical falls on your team.
We set scout. up for you: your candidates, clients, bookings, placements and compliance in one place. Your consultants keep working the way they always have. No IT project, no weekend cut-over, no learning curve on day one.
scout. prepares. You approve. Every time.
Candidates, clients, bookings, placements & compliance
One system of record, configured for your desk before you go live.
Your consultants
Keep working the way they always have. Nothing new to learn on day one.
IT project
None. We configure scout. for you, remotely, end to end.
Weekend cut-over
None. No disruption to live bookings or placements.
Results
What agencies see in the first 30 days.
Based on typical outcomes across UK recruitment agencies using SCOUT.
Why would you work with us?
The alternatives
- ✕Pipeline-first CRMs with compliance bolted on as a module
- ✕AI features that draft, but don't actually do the work
- ✕Compliance trackers with no CRM behind them
- ✕A hire or VA at £25k+ a year who still needs managing
- +The compliance-led CRM with an AI team built in
- +No NI, no sick days, no annual leave, ever
- +Safeguarding-critical actions always confirmed by you
- +Live in days, we handle the setup
- +Runs overnight, zero disruption to your team
Fee caps land in September.
Is your back office lean enough?
From September 2026, academy trusts are mandated to buy supply through STeER (RM6376), with agency mark-up capped. Agencies that can't cut back-office cost will feel it first.
Read the STeER readiness guideWhat a slow back-office
actually costs you.
Most agencies do not track these numbers. But they add up fast. Typical figures across the sector, not a promise for yours.
One SCR gap found at inspection is enough for a school to move to another agency. That's a typical annual placement relationship gone over a single finding.
12 hours of compliance and back-office admin per week, per consultant. At a fully-loaded cost of £48/hr, that is £30,000 a year not billing.
A UK compliance admin earns £22,000–£28,000. Fully loaded with NI, pension, and desk costs, you are looking at £2,300–£2,900 a month, for one person.
Frequently asked
questions.
Most CRMs are built around a sales pipeline, with compliance as a module and AI as an add-on. scout. is built the other way round: the compliance record is the core of the system, the CRM runs on top of it, and six AI specialists do the tracking, chasing and writing overnight. For education supply, where compliance is the business, that order matters.
Most agencies are live within 72 hours. We handle the full setup, configuration and testing. Your team doesn't need to do anything technical.
scout. is your system of record: candidates, clients, bookings, placements and compliance in one place. We set it up for you and your team keeps working the way they do. Nothing technical falls on you.
SCR (Single Central Record) management and gap detection, DBS tracking and renewal alerts, barred list checks before every placement, Right to Work verification and expiry monitoring, candidate document chasing, and a daily morning brief with your top priorities. Every action goes through your approval queue before anything sends. Your Ofsted audit trail is always up to date.
No. scout. runs overnight in the background. Your team arrives each morning to work that's already done. Nothing changes for them day to day.
No. scout. takes the admin and compliance grind off your desk so your consultants spend their time on relationships and placements, the work that actually bills. Think of it as the back-office team you could never justify hiring.
Fixed monthly fee, less than a single placement. We don't publish pricing publicly because we tailor it to your agency size and desk type. Book a call and we'll give you a number in the first 10 minutes.
Yes. scout. is built for UK agencies and operates within UK GDPR requirements. Every action is logged with a timestamp. Data stays within UK/EU infrastructure. A full Data Processing Agreement is available on request.
It depends on your size, but for most agencies under 50 staff the numbers favour a system over a hire. A dedicated compliance hire in the UK typically costs £25,000–£35,000 a year in salary alone, before employer National Insurance and other benefits are added on top. scout. costs a fixed monthly fee that's less than a single placement, works around the clock rather than office hours, and doesn't take annual leave or sick days. Larger agencies sometimes run both: a compliance lead supported by scout. handling the day-to-day tracking and chasing.
STeER (Supply Teachers and Education Recruitment, framework RM6376) is a DfE procurement framework with agency fee caps, not a compliance standard, so there's nothing to "build in". What matters is that scout. keeps your compliance inspection-ready and your back office lean enough to operate profitably at STeER's capped rates. From September 2026 it's mandated for academy trusts under the Academy Trust Handbook.
Yes. scout. maintains a full audit trail at all times. If Ofsted arrives, your Single Central Record and compliance documentation are always current and exportable.
No. scout. is the system of record: candidates, clients, bookings, placements and compliance all in one place. It works just as well for agencies coming from spreadsheets as agencies coming from another CRM.
Ready to grow your
agency without growing headcount?
Book a 20-minute call. We'll show you exactly what SCOUT automates for your agency and get you live within the week.
Book a callNo commitment. 20 minutes. Live within the week.